NACCU Privacy Notice

The National Association of Campus Card Users respects the privacy of its members and other visitors to its Website (“Users”) and is committed to protecting the privacy of personal information. To better protect your privacy, NACCU provides this Privacy Policy explaining our online and offline information practices and the choices you can make about the way your information is collected and used.

To access certain portions of the Website, you must provide personally identifiable information.  Personally identifiable information means any information that is associated with your personal identify and may include address, telephone number, passwords, email address, and communications records.  You agree to provide true and accurate information in connection with your registration and to promptly notify us of any changes in the registration information. You must be over 18 to register and use the Website.  We will not intentionally collect or use personal information from users that we have reason to believe are under 18 years of age. 

What Information Does NACCU Gather?

Most information NACCU collects is used only to help us better serve our members. It is our general policy to collect and store only personal information that our members and visitors knowingly provide.

NACCU does not collect any personal information from users browsing its Website. Only aggregate data -- such as the number of hits per page -- are collected. Aggregate data are only used for internal and marketing purposes and do not provide any personally identifying information.

When registering as a member, NACCU asks users to provide their name, institution/organization name, mailing address, business phone, fax, and email.  

Similar information may be submitted to NACCU through conference or workshop registration, publication orders, subscriptions, and contest registrations.

Records of your official involvement with NACCU and its affiliate organizations (e.g., meeting attendance, proposal submissions, committee membership and awards nominations) may be maintained.

If you have served as a speaker at a NACCU event, we maintain the biographical and photo information you supplied for the event.

If you have completed a NACCU survey, we may maintain records obtained therein.

How Does NACCU Secure Personal Information?

NACCU takes extensive physical, electronic and procedural precautions to protect your personal information submitted via this Site.  Although NACCU cannot guarantee that there will never be a security problem, NACCU and its agents who have access to your information carefully guard against the loss, misuse or alteration of the information NACCU collects on its Website.

The personal information we collect is stored in databases and files that are protected by passwords and firewalls. In addition, online forms used for financial transactions are secured with SSL encryption technology to ensure the safety of sensitive information transmitted through them (e.g., credit card information). Credit card information is not stored in our databases.

If your basic personal information is in our database, it may be publicly available in our online and print directories and event registration lists, with the aim of fostering communication among colleagues.

The Website may contain bulletin board services, chat areas, news groups, forums, communities, personal web pages, calendars, and/or other message or communication facilities designed to enable you to communicate with the public at large or with members or affiliated groups.  This Privacy Policy does not apply to any information you may disclose publicly in any chat rooms, message boards, or similar web pages. You should keep in mind that whenever you publicly disclose information about yourself online - for example, via message boards or chat rooms - that information could be collected and used by people whom you do not know.  You remain solely responsible for the content of your messages, and you agree to indemnify and hold the NACCU harmless with respect to any claim based upon your use of any interactive portion of the Website or content you post.  NACCU has no obligation to monitor your communications.  However, NACCU reserves the right to review materials posted to its Website and to remove any materials at its sole discretion. NACCU reserves the right to terminate your access to any or all of the interactive portion of the Website at any time without notice for any reason whatsoever and to disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, at NACCU’s sole discretion.

How does NACCU use the information collected?

We use personal information to reply to communications you send us.

We use it to communicate essential information about transactions, such as an electronic receipt for a purchase or a confirmation of a conference registration.

We use it to inform you about NACCU and industry related events, programs, and services of potential interest, unless you have opted out of such communications.

We include your name, your institution’s name and your contact information, in the NACCU member directory and event registration lists unless you opt to exclude your contact information. If you choose to exclude that information, only your name, your title, and your institution’s name may appear.

We share your name and postal mail address with corporate participants at NACCU conferences you have registered to attend, unless you have opted out of corporate participant communications.

NACCU makes member contact information available through the Membership Directory to other members using its Website. Contact information is located in a member-only resource section. Members must provide a user name and password.

On occasion, NACCU may also rent, for one time use, limited data to Corporate Associate Members who offer products and services. These limited data include name, mailing and email address, but do not include phone or fax numbers.

NACCU has an agreement with the subscription department of AVISIAN Publishing. We provide member mail and email addresses (no telephone, or fax) and NACCU members receive some of their publications, including CR80News and re:ID, as part of their membership benefits.

Exhibitors and sponsors of NACCU events, such as our annual or regional conferences, receive a list of mailing and email addresses of the event's pre-registrants, so that they can promote their booth space or products. Registrants are permitted to opt out at the time of registration.

At our annual conference, an attendee roster is compiled for distribution to conference attendees, including exhibitors/sponsors. Registrants are given the option to have their contact information excluded in this attendee roster.

How to change NACCU’s use of your information

Users may request that NACCU refrain from disclosing the data it collects to third parties on the conference registration form.  An opt-out box will appear on each conference registration form on which a user provides information.

Alternatively, users may contact NACCU at naccu@naccu.org to update their preferences on the distribution of contact information if they determine that they do not wish to have the information shared.

Note: Primary representatives of member institutions, by virtue of the responsibilities they agree to in taking on this role, may not remove themselves or opt out from listing in the Membership Directory nor from certain promotional and other non-transactional messages including membership renewal notices and official meeting and election information.  This information is necessary to provide the services and required as part of your membership agreement.

Credit Card Account Information

NACCU does not disclose credit card account information provided by its members and customers. When members and customers choose to pay using their credit cards, NACCU submits the information needed to obtain payment to the appropriate clearinghouse.

Cookies

The NACCU Website does not use “cookies” or any other means of collecting information about you or your computer without your knowledge. (A “cookie” is information that a Website puts on your hard disk so that it can remember something about you at a later time).

Job Postings

As a service to its members, NACCU posts job openings online submitted by member institutions. NACCU does not collect personal information from job applicants, nor process their applications.  NACCU is not responsible for the privacy practices of the institutions that post job openings on this Website.  You should use and rely on job postings at your own risk.  If you have questions about policies of hiring institutions, please contact those institutions directly.

Required and Authorized Disclosures

NACCU will disclose information to law enforcement agencies or others if legally required to do so.  In addition, certain statutory authorizations allow us to disclose personal information in emergency situations or to protect and defend NACCU’s rights and property and those of its members.

Links to other sites

This Website contains links to other sites. NACCU is not responsible for the content and privacy practices of Websites other than our Website. We encourage you to examine each Website’s Privacy Policy and disclaimers and make your own decisions regarding the accuracy, reliability and correctness of material and information found on other Websites.

Privacy Policy Updates

Our Website Privacy Policy will be reviewed periodically. We reserve the right to change and update our Privacy Policy without notice. We encourage you to visit this page from time to time to ensure you are aware of any changes we may have made.

Keeping You Informed of Changes
We may need to change this policy from time to time in order to address new issues and reflect changes on our site. We will post changes here so that you will always know what information we gather, how we might use that information, and whether we will disclose that information to anyone. Please refer back to this Privacy Policy regularly.

How to Contact Us

We may change this Privacy Policy from time to time to take into account new or changing circumstances. By accessing or registering to use this Website, you agree to the terms of this Privacy Policy and consent to receive notice of any changes to this Privacy Policy by postings on the Website.  Pursuant to California law, our California users who provide personally identifiable information may request certain information regarding our disclosure, if any, of your personally identifiable information to third parties for their direct marketing purposes during the preceding calendar year. Such requests should be sent in writing to NACCU at the address listed below.  If any User suspects NACCU has handled personal information in a manner that does not comply with this privacy statement, please contact us.

NACCU

9201 North 25th Ave., Suite 188,

Phoenix, AZ 85021

Phone: 602.395.8989

Fax: 602.395.9090

naccu@naccu.org

Effective September 30, 2011

NACCU Refund Policy

Membership Dues

• Notice of cancellation of membership and a request for a refund of dues should be sent to the NACCU national office via fax, mail, or email.
• Refunds will be granted for the prorated amount of the dues remaining in the membership year (July – June) effective the first of the month following the request.
• Refunds will be processed by check 4 – 6 weeks after the request is made.

Event Registration Fees

• The deadline to request a refund varies by event and is communicated to the registrant at the time of registration.
• Cancellations will be accepted at the NACCU national office (or other location noted in the registration materials) via fax, mail or email and must be received by the cancellation deadline in order to qualify for a refund.
• Refunds will not be available for registrants who choose not to attend an event.
• NACCU reserves the right to cancel an event.  If NACCU cancels an event, registrants will be offered a full refund.
• The above applies to all events unless otherwise noted in the specific event materials. Please read all individual event information thoroughly.

NACCU Timing and Delivery of Service Statement

Your membership is effective immediately upon processing of dues payment. You will receive a welcome letter which explains how to use your benefits within two weeks of joining NACCU.

Conference registration is complete upon processing of registration payment. You will receive a confirmation by email within 24 hours of registration.